Offline AI for healthcare teams

Who this is for / not for

For clinicians, care coordinators, and outreach staff handling PHI. Not for teams already committed to cloud EHR plugins for AI responses.

• Great for rural clinics and mobile care vans.
• Skip if your org prohibits any external drives entirely.

Specs that actually matter

Most clinic laptops meet the bar: 8–16 GB RAM, USB 3.0, and disk encryption. Network can stay off. GPU not required for provided presets.

• Confirm device encryption before storing PHI on the USB.
• Keep 5 GB free for temp files and translated instructions.
• Use direct ports; avoid kiosks with blocked USB power.

Clinic-safe workflow

Move notes to the USB, run in airplane mode, and generate summaries or instructions. Translate discharge notes locally. Store outputs in encrypted folders and copy back into the EHR when online.

• Avoid synced folders like OneDrive during PHI work.
• Use concise prompts to minimize duplication of patient text.
• Delete temp files after uploading to the EHR.

Common pitfalls

Leaving PHI in downloads or browser cache. Updating models during clinic hours. Using unencrypted external media for backups.

• Clear cache after each session.
• Schedule updates off-hours on a trusted network.
• Encrypt backups if you must move outputs.

PortableMind vs DIY

DIY stacks require package installs and model downloads that many clinic networks block. PortableMind arrives preloaded and runs without cloud calls or installs.

• No hidden API keys or telemetry.
• Faster approvals since nothing is installed on clinic devices.

Keeping PHI safe offline

Assign USB custodians, maintain a usage log, and store the drive securely when not in use. Use a second encrypted drive for backups. Prove offline behavior with screenshots for compliance.

• Document approvals for SmartScreen/Gatekeeper once.
• Rotate drives if multiple clinics share hardware.
• Pair this with the privacy checklist on the USB root.

FAQ

Related guides